Now, there are many articles online that teach where and how to find people, how much you should offer per hour, and so on, but there isn\u2019t so much advice on planning your outsourcing and managing it effectively.<\/p>\n
Let\u2019s face it. When you outsource a given range of tasks to someone, you\u2019re basically hiring the person, so you need to find an effective way of being a remote boss\u2026 that\u2019s just the way it is. Therefore, here are my tips on how to make it happen.<\/p>\n
![\"\"](\"https:\/\/delhicourses.in\/blog\/wp-content\/uploads\/2015\/12\/outsource-2016.jpg\")
<\/p>\n
This guide does not cover how to hire an outsourcer.<\/h2>\n
\n
Additionally:<\/strong><\/p>\n This is the most important thing you have to take care of before giving your outsourcer any tasks.<\/p>\n If you\u2019ve decided to hire someone in the first place then you probably already have a general idea of what you want them to do. This is the moment to take a piece of paper and write it all down.<\/p>\n For instance, some of the kinds of work an outsourcer can do for a professional blog:<\/p>\n Once you have such a list, you can even review your initial idea of hiring an outsourcer\u2026 Will they have enough work to do each day?<\/p>\n No matter how experienced your outsourcer is, you always need to prepare some form of training materials for them. Don\u2019t assume that your new employee will immediately get a grasp of things you require them to do.<\/p>\n If you want to have a quality business partnership then training is a must. We’re also providing Digital Marketing Training.<\/p>\n Go through all the essential things your outsourcer needs to know, and new skills they have to master to be able to handle your work. Try to get to the bottom of what you want them to do, and design your training to cover all of that.<\/p>\n Treat it as the ultimate resource. This means that whenever your outsourcer faces a problem with a task you\u2019ve given them, they can take a look at the training materials and solve it.<\/p>\n The best way to create your training is in PDF and video formats.<\/p>\n Managing your outsourcer\u2019s work through email, Google Drive, Excel spreadsheets, or any other similar tools will be very tough. It\u2019s actually a lot easier to use a tool that\u2019s been specifically designed to handle this kind of work.<\/p>\n The one I can recommend is Teambox. It\u2019s easy to use and it even has a free plan until you reach a given volume of tasks, projects, and team members you want to work with.<\/p>\n The core idea here is to have a way to communicate with your team quickly and list your tasks inside a clear user interface.<\/p>\n This is where you can start creating tasks and setting them in Teambox (or some other tool you\u2019ve chosen).<\/p>\n For instance, here\u2019s an exact task someone could execute: \u201cResearch the real estate market and find 5 best places to go for real estate deals. Focus on the Los Angeles area. Then compile them into a blog post, and send it to me. Please complete the task in 3 hours.\u201d<\/p>\n Don\u2019t go overboard with this. Just 5-10 starter tasks are enough. Then once your outsourcer gets done with them you can adjust your approach and create the next batch of tasks.<\/p>\n Also, whenever possible, provide exact scenarios of how to take care of any given task. Step-by-step advice would be best here. If you do this a couple of times, your outsourcer will master them quicker and won\u2019t require so much attention in the future.<\/p>\n The point of finding an outsourcer isn\u2019t to be monitoring them constantly. Sometimes the person you\u2019re working with will be able to handle the tasks you\u2019ve given them faster than estimated. In this case, they can use the rest of their workday to do some filler tasks.<\/p>\n The whole idea of a filler task is that it should be something your outsourcer can do at any given time without your supervision.<\/p>\n For a website or blog, these can be tasks such as: writing comments on other blogs, link building, or finding new content ideas.<\/p>\n Most importantly, make these filler tasks significant for your business, and not something to fill your outsourcer\u2019s time just for the sake of it.<\/p>\n If you\u2019re hiring your outsourcer full-time, some daily reporting system will come in handy. Especially if they\u2019re doing multiple tasks or multitasking.<\/p>\n You naturally want to know how your outsourcer got around the tasks you gave them, but asking about each individual thing directly is not time-efficient. Instead, you can set a daily report template and tell your outsourcer to send you a report at the end of each day.<\/p>\n All that was accomplished along with the results and the actual time needed to finish the tasks. Such a report can be invaluable for your future cooperation as business partners.<\/p>\n If you\u2019re aiming to make your outsourcing a long-term project then you\u2019ll need a master plan with all the major goals and milestones in it.<\/p>\n Effective outsourcing isn\u2019t really about getting a handful of tasks done, and then switching to your traditional way of working. It\u2019s just not worth the effort that way (remember you have to spend some time training your outsourcer).<\/p>\n Therefore, the only situation where outsourcing makes sense is when you\u2019re willing to do it long term.<\/p>\n\n
\nCategories of work you want to outsource<\/h2>\n
\n
Prepare training materials<\/h2>\n
Use a team management tool<\/h2>\n
Prepare some specific tasks<\/h2>\n
Create filler tasks<\/h2>\n
Daily reporting<\/h2>\n
In the report, you can include points such as:<\/h2>\n
\nDescriptions of any problems (and their solutions).
\nAll that was not finished and why.
\nOutsourcer\u2019s thoughts and suggestions (a list of things you can do to make their work easier).<\/p>\nKeeping the master plan<\/h2>\n
Make sure that your master plan includes things like:<\/h2>\n